There’s No ALL-IN-ONE App. Here’s How You Can Fix That.

The more we rely on our computers, tablets, and phones to communicate, do our work, and collaborate with others, the more we see areas where we could use a good app. Apps help us solve problems in our work and daily lives by focusing on a specific function, and doing it exceptionally well. An app like a ToDoist or Things 3, which both are all-around scheduling and task management tools, can help you keep all of your projects and appointments neatly organized. It’s just two examples of the many highly useful apps people download and use every day to make going paperless easy. Apps are cloud compatible, cost-effective, portable, and easy to sync across all of your devices. And as more and more business apps become available, you’ll find that you want to use more than one to organize and manage your workflow.

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The growing number of apps that provide a standalone solution will make you feel like a kid in a candy store

You might have one app for note-taking that uses a handwriting function with a stylus and another app for to-do lists and appointments. And even another app for storage, project collaboration, or work-sharing.

When we add more and more apps into our daily workflow, we start to find complications. Apps with overlapping functions start competing with each other. Because they both have a similar job, we forget which app we used for which project.

For example, your favorite note-taking app can also have a reminder function and your favorite calendar app might also have a reminder function. You certainly don’t need two. So which one do you use? Which one did you use? Did you even remember to set that reminder?

Further complications arise when some apps integrate with each other, while others don’t. And some apps can do one job great, but we like a different app for another job that the first app can do, just not as well.

Is your head spinning yet?



9 thoughts on “There’s No ALL-IN-ONE App. Here’s How You Can Fix That.”

  1. Hi Tom,

    I’m an avid follower of your work. Thanks to your reviews and advices, in my quest to simplify my life, I switched to Noteshelf because of the way it synchronises with Evernote.

    But there’s still a big flaw in my workflow: how could I easily send emails to noteshelf ? Right now, I do it in 2 steps, that’s one too much.

    First, I receive a mail for a meeting (agenda, minutes, …) in Outlook.
    Then I save it in Evernote – then export from Evernotes to Noteshelf for taking notes during the meeting.
    After the meeting, I save the note (the all of it: stuff + personnal notes) in Evernote back again for future reference.

    Do you see the idea ? Any tought about how to improve it ?

    1. I agree. The simpler the better and good to read that you found a way to use it with ToDoist. I would prefer IFTTT too if it is possible. Especially, as it is for free and in realtime! However, IFTTT gets very quickly to a limit when you want to build more complex integrations. Then I will go to Zapier that also connects to a lot more software solutions than IFTTT.

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