Since computers, mobile devices, and smartphones have made their way into our daily lives, we’re bombarded with IMs, email, meetings, collaborations, to-dos, projects, and so much more.
Because of the fast pace and high demands of our careers, paper just can’t move fast enough to keep up. The fact is, daily work becomes more efficient when paperwork decreases. Getting out from under the paper is the key to gaining productivity at work.
To give you an idea of how going paperless will give you an advantage in your work life, I’ve put together a list of seven ways paperless work can make you more productive.
1- A clean, organized workspace
Research shows that a clean, organized environment produces better focus.
Nothing adds to a cluttered, messy workspace like paper. Paper has a magical tendency to pile up on any flat surface, like your desk. These piles of paper represent work that needs to be attended to, or papers that need to be filed.
Having these piles in your field of vision creates a distraction that keeps you from fully focusing on the task at hand. Besides the work that is pending in paper form, there is also the issue of paper files. Filing paper takes time and file cabinets take up floor space.
In a paper-filled office, the remedy for this would be to regularly clean the office space and file the necessary papers.
Going paperless eliminates both of these issues, saving you time, and giving you more clear space to cultivate a calm and focused workspace.
2- Easy document management
A white paper published by IDC highlights a global survey of 1200 knowledge workers and IT professionals. The survey found that these workers spend an average of 4.5 hours a week looking for documents. That’s more than ½ of an entire workday!
With digital document management, workers can easily file and locate the documents they need in moments instead of hours. That is an obvious increase in productivity—an extra 4.5 hours a week you can use for more strategic, creative, and fulfilling work.