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I spend a lot of time thinking about the ways that paperless technology affects my life and the lives of my friends inside the Paperless Movement.

Going paperless affects our home life through less clutter and better organization, and it affects our work life through better security and increased productivity. These areas are easy for me to see because I use paperless technology every day. The other day it occurred to me that being paperless helped me get a better job; and maybe it could help you get a better job, a promotion, or just plain old recognition at your current job.

 

Let me explain:

I worked as a Validation Expert in a small team for 5 years. My work was very complex and multidisciplinary. My team’s complex projects were chaotic because of the fast-paced, demanding nature of the industry. We desperately needed a way to communicate and coordinate our work across several different departments. 

Being a tech-loving guy, I looked outside of the traditional business solutions for project managing, to task management tools and other software solutions in order to increase my team’s effectiveness. 

My line manager gave me the chance to build a ticketing system I had in mind. It should handle and manage all the tasks we receive daily from the business nearly fully automatically and assign it to the right people in the team. I built this on my own, based on a special version of Sharepoint and I created workflows based on our special needs. Unfortunately no “out of the box” tool could deliver this back then. The software solution I created led to a 60% increase in my team’s productivity with the same headcount. This became visible as I also implemented a tool to get statistics on our team’s performance. But it also helped to identify bottlenecks in our workflows which helped to further optimize— that did not go unnoticed. My ability to implement new and effective solutions in my role at work led to advancements and promotions.

As you can see on my LinkedIn profile, I switched my job position from being a Validation Expert and team member to being a Business Analyst and team leader in the IT department where I continue to optimize business processes. I implemented Asana as the task management and collaboration tool as it has the most diverse feature set that can handle our complex workflows and projects.

I could see a direct link between the fact that I was going up the ladder in my company solely due to my affinity to task management tools and other software solutions to improve team efficiency.
I don’t believe that my experience in my day job was an isolated event.

 

The demand for employees with knowledge of basic and advanced paperless technology is growing.

Whether you’re looking for advancement in your current job, or applying for new work, showing you can keep up with the latest digital workflow solutions will give you an edge when considerations for pay raises or advancements are being made.

Comments

8 thoughts on “How Going Paperless Can Give You a Better Job”

  1. Great points, Tom! And so true. I’m always amazed at how few people in the workplace know how ( or care to know how) to optimize workflow and simply try to work more efficiently. It’s a huge advantage.

    1. Thanks Mary! Yes, I agree. So many people have the “feeling” or the goal to make something more productive. So they start changing things according to blueprints of other departments or worse other companies blueprints and stick to them no matter what. Instead of taking it what it is. An example of how something could work and adapt it to their own workflows. But sometimes, there simply is no solution out there and it will only work when something is created individually involving the affected people. In most cases, those people on the job now best how to change things. Rarely they come up with ideas or solutions. Many times they just complain without having a solution. However, this is where I can help then. I listen to the complaints and find a solution together with the affected person or team. I am not forcing changes for the sake of changing things.

  2. Great article, Tom. And so true. The vast majority of staff and managers at the federal department where I work are extremely reluctant to embrasse change and new tech. By adopting some of my workflow to my iPad I can already see important gains in my perdons, efficiency. Would love others to try it also…

    1. Thank you Richard! Appreciate your feedback and good to have you in the Inner Circle. Here you will find a lot more like-minded people. I can totaly rely on what you experience at your day job. Tech affine people like as are still VERY rare. 😉

  3. Nice article Tom:
    In some cases I see me going parallel with this article.

    In my work, they realized the need and created the „collaboration Experts“. This is a group of about 50 people now who are reached in digital collaboration, paperless work and creating workflows. We have regular meetings and are the multiplicators for the company. Works pretty good so far.

  4. yeah – where can i sign? 🙂
    in my business i can see a lot of things – but most of all the changes are very hard to realize – if they are not driven by the IT-departement..
    e.g. approval-process for payouts – paper-driven with 3 different signatures – but no more paper archive – and no working (electronic) workflow – print out – sign – scan – sign by esignature (ipad-solution) – printout – sign – scan – archive… 🙁 hard to believe – but real…
    and it’s very ‘hard to live processes’ to request tools, which not on our ‘software list’ – and to get some tools to work with in easier way, it’s nearly horrible…. as a ‘paperless worker’ without a paper notebook in the meetings – only with ipad and goodnotes since 3 years – i’m missing such possibilities to work better and easier… and i’m sure, step by step – we’ll reach the paperless time… 🙂
    for myself – i’m positive thinking – and still working as a provider of ‘office-technical-skills’ – but when the guys not open for minds like ‘lean and easy to handle (e-)workflows and solution orientated processes, it’s hard for them to understand… and needs time… and money… when they found out, a solution helps and brings success – ey, then… 🙂

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